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Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. If you need extra information from a candidate, this clarification email after an interview provides the ideal structure. Can you repeat the ways I have to do it? Have a conversation before sending an email. Here are some examples of subject lines to consider: Final report submission Clarification regarding project deadline Extension request for submitting the presentation Thank you for your support and guidance 3. GET IN TOUCH 514.551.0493 | [emailprotected]. Thank you! Sometimes we need clarification when we want to get a better handle on where others are coming from. When asking for clarification, its always best to either wait for a formal question and answer period or a pause in the flow of a presentation or conversation. However, they become useless if you dont understand or follow them. WebRule #1: Start by asking for permission to chime in. If thats the case, it's best to get straight into business. Could you explain a bit about your concerns regarding the other solution?, I dont think I fully understand what you were saying about Could you tell me a bit more?, I think it might help me if I could understand a few more details about that part of the project., Could you give me a concrete example to help me understand how that might affect our current situation?, understand the other persons point of view. For example, a potential new employer may ask a candidate for clarification on details about a previous role. Join a clan or community group specifically for raid novices, or ask your team members for clarification. These samples tackle many common reasons you may need clarification. Now, lets see a short conversation between a doctor and a patient that involves asking for clarification. Would you mind telling me the whole formula in detail? Congratulations on getting a job offer! Be polite while asking. You can do this by saying "I don't understand" or "I'm not sure I Use open-ended questions to guide the discussion. Say what the problem is first. Once youve established your current understanding and whats unclear to you, you can ask questions that will help your reader clarify the information. In other words, who, what, where, when, why, and how. Asking clarifying questions shows that youre actively listening and want to understand. Whenever confusing, lengthy, or multi-part topics are presented, there is a high probability that someone will have missed some of the information shared, prompting someone to seek clarification on the topic. Write emails & messages faster than ever with our AI writing assistant, Get the best resources for professional communication & productivity. An example is provided below on the professional usage of just so I understand. How would you explain it to me?" Remember, technical skills get you hired, but soft skills get you promoted. State what the speaker has said as you understand it, and check whether this is what they really said. By utilizing the appropriate language and tone, these delicate situations can be navigated smoothly and professionally. Then refer to a specific aspect: Could you please explain once again why A is so important for B?. WebWhen you ask someone for clarification, you are asking them to say something in a different way or provide more information so that you 20 Email Expressions to Ask for Clarification So when we want to ask for clarification in English, we can use these expressions: 1 What exactly are you saying? It can be a sensitive area, particularly if your figures don't match, so concentrate on being polite and professional as we have done in the invoice clarification email sample. For example, if you seek clarification, then you can ask: Could you please explain how to politely ask for clarification? Theres an emergency you need to deal with." Using phrases such as Im sorry or We use cookies to analyze site performance and deliver a better experience for visitors. car, washing machine, telephone) to a sales department or someone involved in procurement. Ask for repetition. I want to request you to repeat it, may I? "As per your request. Once someone clarifies something for you, you must appreciate their effort. However, if you dont understand someones question, you should ask for clarification and answer accordingly. ?" Every day, we get engaged in conversations for different purposes. Please find re-attached for your convenience. How important it may become at times to ask for clarification. Get the Ebook, Succeed in 101 Situations! Do not give orders or blackmail your colleagues. Did you ask me to close the main door or this door? What To Do Before You Write an Email For Clarification. WebWhen using clarification follow these guidelines to help aid communication and understanding. I have discussed several situations where you may need to ask for clarification in English. Is it possible to elaborate on what you said right now? Thank you for providing the information about [Topic X]. Thanks for the effort you made to explain it again. Suppose you just received a prescription from the doctor after the diagnosis. Thank you! So, to understand the request, on many occasions, you may need to ask for clarification. A salutation followed by the hiring manager's name is common. Both are fine options, but if we're being pedantic, they mean slightly different things. Sometimes, you need to use a firm tone to let everyone know whos in charge and whats going on, and the phrase let me make this clear does just that. Oops! [2]. For your information, a pamphlet will be provided detailing the new workflow system. You mean you need some books from the library, isnt it? Can you elaborate further on what the new training program will include? Now it is time to write your clarification email. Let me see if I understand this is a phrase that says clearly what you mean in words everyone can understand with no potential hidden meanings. Would/Could you please repeat what you said about the issue? Using indicator constraint with two variables. "Come in.Whats up?" Here are some tips on asking for favors: Be direct but polite. Please let me know if you need any other information. Many of us have a gap in communication at work or with a business or provider, but writing a request for clarification can sometimes be a scary prospect. Interrupting to ask for clarification. And yet, we all have times in our personal and professional lives when we dont thoroughly understand what someone else is trying to tell us. If you have to ask again (or if you keep relying on the same person), consider approaching someone else. This phrase allows you to use simple words with no room for misinterpretation. If you can't find it on our listing of the best email writing tools, you won't need it. When you ask a clarification question, you help to create a greater level of understanding not just for yourself but also for the speaker and those in attendance. It can be used very formally, or it can be used with a subtle undertone of disdaine and attitude while still providing information. * Could you please be more specific? Closed Question: Did you always feel that it was a challenge working with him? Can you assist me with this question by tomorrow afternoon? If you have any questions, you can reach me at (222) 222-2222. Let me make myself clear, everyone must follow all of the new health and safety guidelines in accordance with the CDC. Below is a reference example showing how let me make this clear can be used professionally. Question and answer site. Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. What happens if three defenders sack together? Thanks for clearly letting me know your opinion; I value whatever you suggest. Good Communication Makes You More Valuable. Although these questions are more direct, as long as they relate to a topic that has been already mentioned, they are understandable points for clarification. Thus we need to ask them for further clarification without feeling awkward. Open Question: How will you be an asset to the company if we hire you? *this is very polite) Can you explain what you mean? Show respect. You want me to explain the whole thing all over again? This dynamic can create a frustrating feedback loop for both parties. Needing clarification is not a bad thing, and understanding WebIn American English, the word actually is often used to clarify a misunderstanding. For instance you may use: Both are polite colloquial usage. Rule #2: Apologize for interrupting. Lets take a look at some common cases that can come up in our work and personal lives and consider the best ways to respond. How to ask for something in an email with 9 examples, Request for meeting email with samples and templates. Sorry, what was that? Here are some expressions to ask for clarification on their requests. They allow the person to expand on the topic rather than giving a simple yes or no response. I was just making sure you had received all of the current information regarding the upcoming project. Here are some examples: What would you like to see as the final deliverable? While we communicate with others, we exchange information and opinion. Amid the four types of questions commonly asked, clarification questions are probably the most understandable and justifiable in any circumstance. Would you please repeat it? We've outlined the process to create clarification emails. When you are in a situation where you need to provide clarification on something, but you also need to be stern, using the phrase let me make this clear is perfect for getting your point across while correcting any misinformation someone may have had. A thesaurus is your friend here. rev2023.3.3.43278. [3]. So, how do you politely ask for clarification in English? WebSo, if you need some clarification for what you just heard, you can use phrases like Sorry, what did you mean by that? If we want to make sure that someone has understood, you can request confirmation that someone has Just to be clear, my working hours are 8am-4pm and you will be unable to contact me outside those hours for work-related purposes. Writing, grammar, and communication tips for your inbox. Thanks.. Whoops! No matter where you are, maybe at home, the office, or somewhere else, you need to respond to questions. When someone asks you to re-explain a complicated task, your first inclination is probably to say, Wait, what? The difference between just to clarify and just for clarification is fairly small. Sorry if I was unclear. If I understood you correctly, you would like me to Could you please clarify what you meant by? Doubling the cube, field extensions and minimal polynoms. Many in attendance are often grateful that someone asks any clarification questions as they are too embarrassed to ask themselves! Which form is more polite and more acceptable for correspondence: For example I am do not understand something and want to get more information about it. (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. (We told you it was easy, now see our examples!). So, how do you do it? Could/Would/Can you be a bit clearer about it? If you need any other information, please let me know. The best way to ensure that you come across as polite is if you use Please and Thank You when speaking. WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a If you preorder a special airline meal (e.g. Please send your invoice for all work from our most recent contract to youremail@email.com and CC me. ". Asking for clarification shows that youre attentive and that you care enough to make sure you thoroughly understand what youve been told. Be polite while asking. Refresh if you want to submit another email. Is that right? Usually the information you seek is written on the card. The best questions are open-ended. Both phrases can be used to ask for more information or to give more information when someone requests it of you. This shows you have a desire for more information and it sounds as though you are genuinely invested in the current topic at hand. There are more ways to give and receive clarification while still maintaining your professionalism. Rule #3: Mind the timing and the relevancy. Can you please be a bit more specific about the price? Before you write an email to clarify something, take another look to review the information and see if there is something that you were missing.